Best Keyless Entry Systems for Apartments: A Complete Buying Guide

In today's fast-paced world, enhancing security and convenience in apartment living is paramount. Traditional keys are increasingly being replaced by advanced keyless entry systems, offering a seamless blend of safety and ease of access. This comprehensive guide delves into the intricacies of apartment keyless entry systems, providing essential buying tips to help you make an informed decision.

What is an Apartment Keyless Entry System?

An apartment keyless entry system is an electronic access control solution that enables residents to enter their apartments or buildings without the need for physical keys. Instead, these systems utilize alternative methods such as PIN codes, mobile applications, key fobs, or biometric identifiers like fingerprints or facial recognition. By eliminating traditional keys, these systems enhance security and offer greater flexibility in managing access permissions.

Traditional and Electronic Keys Have Limitations

While traditional metal keys have been the standard for decades, they come with several drawbacks:

Lost or Stolen Keys: Misplacing keys can compromise security, necessitating costly lock replacements.
Unauthorized Duplication: Physical keys can be copied without authorization, increasing security risks.
Inconvenience: Managing multiple keys for various access points can be cumbersome for both residents and property managers.

Electronic keys, such as key fobs or access cards, address some of these issues but introduce new challenges:

Loss or Theft: Similar to metal keys, electronic keys can be lost or stolen, requiring deactivation and replacement.
Management Overhead: Issuing and tracking electronic keys can be time-consuming for property management.

Types of Keyless Entry

One of the biggest advantages of keyless entry systems is that residents don’t need to carry additional keys or fobs. Instead, they can use their mobile devices, biometrics, or a PIN code to authenticate themselves and gain access. Once the system verifies an authorized tenant, it activates an electronic or magnetic door lock to open the entrance. For vehicle entry, the system can trigger a gate or garage door to open automatically.

Numeric PIN Keypads

Numeric PIN keypads have long been a staple of keyless entry, commonly found on garage gates and front door intercoms. These systems operate using a simple 12-button keypad, though modern versions often feature touchscreens integrated into video intercoms. Property managers can assign unique PIN codes to each tenant, as well as temporary codes for visitors that expire after a set time or single use.

While convenient, PIN keypads have some drawbacks:

PIN codes can be easily shared, increasing security risks.
Unauthorized users may gain access if PINs are leaked.
Residents may forget their codes, requiring resets or assistance.

QR Codes

QR code-based access is a growing trend, especially in video intercom systems with built-in cameras. This method is commonly used to grant entry to visitors. Property managers or tenants generate unique QR codes via an app, email, or SMS and send them to guests. These codes can be configured as single-use, time-limited, or recurring, depending on the property’s security policy.

To gain entry, visitors simply present the QR code in front of the camera at the access point. The system scans and verifies the code before unlocking the door. This approach enhances convenience and security while allowing for flexible visitor management.

Mobile-Based Access Control

With smartphones and smartwatches becoming an essential part of daily life, mobile access control is revolutionizing apartment security. Leveraging NFC (Near Field Communication) and Bluetooth technology, residents can now use their mobile devices as digital keys—just like they do for "tap-to-pay" transactions. By tapping their device on an NFC or Bluetooth reader, tenants can instantly unlock doors without needing a physical key.

Additionally, many access control systems come with dedicated mobile apps that allow users to remotely unlock doors and gates via a cloud-based platform. These apps not only enhance convenience but also provide property managers with real-time access tracking and customizable security settings.

Voice-Activated Entry

The integration of voice recognition technology into access control systems is adding another layer of convenience. Certain smart intercom and security solutions now support voice commands through digital assistants like Siri, Google Assistant, or Alexa. With a simple command such as “Siri, unlock the front door” or “Alexa, open the garage”, users can seamlessly gain access without touching a device—perfect for hands-free operation.

Biometric Access Control

Biometric authentication is emerging as the most secure and contactless form of keyless entry. Unlike PIN codes or QR-based access, which can be shared or duplicated, biometrics rely on unique physical features, ensuring that only authorized individuals can enter.

Here are the most common biometric entry methods:

Facial Recognition – Users simply look at a camera-equipped intercom, and the system scans their face to verify identity—similar to how many smartphones unlock today.
Fingerprint Scanning – While still widely used, fingerprint access is gradually being replaced by touchless alternatives due to post-pandemic hygiene concerns.
Iris Scanning – Found in high-security environments, this technology analyzes the unique patterns in a person’s eye to grant or deny entry.

By implementing biometric authentication, property managers can eliminate security risks associated with lost or stolen credentials, ensuring a seamless yet highly secure access experience for residents.

Types of Keyless Entry Points in Apartment Buildings

When selecting a keyless entry system for an apartment building, it's crucial to secure all access points throughout the property. Each entry point can be retrofitted with electronic access control for enhanced security and convenience.

1. Apartment Unit Doors

The primary entry point to an individual apartment unit is typically secured with an electronic lock. The most common keyless solutions include:

PIN Code Keypads – Tenants enter a unique code on a built-in door keypad.
NFC Proximity Readers – Similar to hotel keycards, these locks detect authorized mobile devices or key fobs for touchless entry.
Smart Locks with Backup Keys – Many electronic locks still support traditional metal keys as a fail-safe option.

2. Common Building Doors

Main entrances, lobbies, hallways, stairwells, and shared amenity spaces require controlled access to maintain security. Keyless entry solutions for these areas often include:

Intercom Systems with Video & Facial Recognition – These provide secure, seamless entry for authorized residents and guests.
Mobile-Based Access – Tenants can unlock common doors using a smartphone app or NFC-enabled device.
PIN Code Entry – A secure, yet shareable option for short-term access.

3. Vehicle Entry Gates & Parking Access

For buildings with gated parking areas or garages, modern keyless access solutions offer:

Keypad Readers – Drivers enter a secure PIN code to open gates.
Mobile App Integration – Residents can remotely unlock gates via their smartphone.
Smart Car Compatibility – Advanced systems support Apple CarPlay or Android Auto, allowing drivers to open gates using voice commands.

4. Elevator Access Control

In luxury and high-rise buildings, restricting access to specific floors adds an extra layer of security. Keyless elevator access can be integrated with:

Building Entrance Intercoms – Visitors or delivery personnel can gain floor access only after approval.
Preauthorized Mobile Credentials – Residents can unlock specific floors via their mobile app.
RFID & NFC Key Fobs – These enable controlled access to authorized floors only.

By securing all entry points with keyless technology, apartment buildings can enhance convenience, security, and access control, ensuring a seamless experience for both residents and visitors.

Top Manufacturers for Keyless Entry Intercoms

When selecting a keyless entry intercom system in Australia, it's essential to consider reputable manufacturers known for their quality and innovation. Here are some top manufacturers to consider:

1. 2N

2N is a leading manufacturer specializing in SIP intercoms, IP access control, and paging systems. Their products are renowned for high quality and advanced features, offering a wide range of models to suit various applications. 2N's intercoms are designed to integrate seamlessly with modern security systems, providing reliable and secure access solutions.

2. Akuvox

Akuvox offers a comprehensive range of IP intercoms and access control systems. Their products include audio and video intercoms with features like card readers, keypads, touchscreens, and facial recognition. Akuvox's solutions are designed for both residential and commercial applications, ensuring robust security and user-friendly interfaces.

3. Hikvision

Hikvision is a globally recognized brand providing modular intercom products suitable for various applications. Their systems are known for high-definition cameras, mobile app integration, and flexible installation options. Hikvision's intercoms are designed to enhance security and convenience for both residential and commercial properties.

4. Aiphone

Aiphone is known for producing robust and functional intercom systems, often used in retrofit situations due to cabling restrictions. Their products are designed for durability and ease of use, making them a reliable choice for various building types. Aiphone's intercoms offer clear audio and video communication, enhancing property security.

5. Axis Communications

Axis Communications offers a range of IP intercoms and access control solutions. Their products are designed for seamless integration with other security systems, providing comprehensive access management. Axis intercoms are known for their durability and advanced features, suitable for various applications.

When choosing a keyless entry intercom system, consider factors such as integration capabilities, scalability, and the specific security needs of your property. Consulting with a professional installer can help ensure you select a system that meets your requirements and is compliant with Australian standards.

Key Considerations for Choosing a Keyless Entry System

Upgrading to a keyless entry system enhances security, improves access control, and streamlines property management for apartment buildings. Here are the key factors to consider when implementing a modern keyless solution.

1. Scalable Access for Multi-Tenant Buildings

Traditional locks require physical key copies, increasing security risks. Keyless entry systems—including PIN codes, mobile apps, and facial recognition—can scale effortlessly, allowing thousands of unique users to have individualized access. When tenants move out, access can be revoked instantly without requiring lock changes.

2. Digital Audit Trails for Enhanced Security

Unlike traditional keys, which leave no record of entry, keyless access systems provide detailed logs of who enters and exits a building. This improves security and helps property managers monitor foot traffic trends. Systems with video intercoms or facial recognition add an extra layer of security, providing visual records to deter unauthorized access and theft.

3. Cloud-Based Keyless Entry Management

Modern smart access control solutions connect to the cloud, enabling remote system updates and streamlined property management. Cloud-based platforms allow:

Automated tenant enrollment via an online portal or app.
Remote access control for property managers, reducing the need for on-site maintenance.
Seamless software updates without manual reprogramming.

4. Keyless Entry with Intercom Integration

A keyless entry system with an intercom allows tenants to manage visitor access remotely. This is essential for:

Handling deliveries & service workers in multi-unit buildings.
Enhancing security with video intercoms, giving residents the ability to see who is at the door before granting entry.
Preventing porch piracy & unwanted solicitors by allowing tenants to verify visitors before unlocking doors.

5. Wireless vs. Wired Keyless Locks

When selecting keyless locks, consider whether a wireless or wired system is best for your building:

Wireless Locks – Ideal for individual apartment doors, as they eliminate costly cabling and simplify installation.
Wired Locks – Best for high-traffic common areas (e.g., lobby doors) to avoid frequent battery replacements.

6. Replacing Fobs with Smart Keyless Solutions

Traditional fobs can be costly and inefficient, requiring manual distribution and deactivation. Modern fob-free keyless entry solutions—such as mobile credentials, PIN codes, and biometric access—allow for:

Remote access management, reducing operational burdens for landlords.
Flexible entry options, ensuring residents can choose their preferred authentication method.
Increased security, since mobile credentials and biometrics are harder to duplicate than physical fobs.

By integrating cloud-based keyless entry, mobile access, and biometric security, property managers can reduce costs, enhance convenience, and improve security for residents.

Frequently Asked Questions about Keyless Entry Systems

1. How Do You Install a Keyless Entry System?

The installation process depends on the type of keyless entry system you choose:

Battery-Powered Keyless Locks (for individual apartment doors) – These locks are typically DIY-friendly and can be installed by a skilled maintenance worker or a tech-savvy homeowner. Many manufacturers provide step-by-step installation videos on YouTube for guidance.
Wired Keyless Entry Systems (for building entrances, vehicle gates, and intercom-connected doors) – These require professional installation due to their electrical components. Your hardware manufacturer may offer a list of certified security professionals to ensure proper setup.

2. How Much Does a Keyless Entry System Cost?

The cost of keyless entry systems varies based on hardware type and building size:

Smart locks with PIN pads for individual apartment units: $250 – $500
Basic multi-unit keyless entry systems (for small buildings with 4+ units): Starting at $1,000
Advanced keyless entry systems (for larger multi-family properties): $1,000 – $5,000

Price doesn’t always reflect quality. For example, you can find high-tech video intercoms with facial recognition and touchscreen displays for under $3,000, while some older audio-only call boxes can cost over $4,000.

3. What Is the Difference Between Keyless Entry and Smart Entry?

While keyless entry and smart entry are often used interchangeably, they have distinct meanings:

Keyless Entry – Any access control system that doesn’t require a physical key. This includes PIN codes, biometrics, and key fobs.
Smart Entry – A subset of keyless entry systems that use internet-connected technology for advanced features, such as remote access control, cloud-based management, and real-time monitoring.

Smart entry systems are typically part of a smart home or smart building ecosystem, allowing seamless integration with other IoT-enabled security features.

Consider Tonish for Your Keyless Entry System

At Tonish, we specialize in the supply and installation of cutting-edge keyless entry systems for commercial properties and apartment buildings across Melbourne, with a strong focus on Glen Iris, Camberwell, and Kew. Our goal is to enhance security, convenience, and access control through modern, technology-driven solutions tailored to meet the unique needs of property owners, businesses, and building managers.

With years of industry experience, we provide a comprehensive range of keyless entry solutions, including:

Smart locks for apartment units and office doors
Keyless intercom systems with video and mobile access
Secure entry solutions for main doors, vehicle gates, and elevators
Cloud-based access control for remote management and seamless scalability.

At Tonish, we believe in delivering high-quality, reliable, and future-proof security solutions. Whether you're upgrading an existing access system or installing a new keyless entry solution, our expert team ensures seamless integration, professional installation, and ongoing support.

Looking for a trusted partner in keyless security solutions? Tonish is here to help. Contact us today to learn how we can enhance your property's access control system.